Grants

Clinton County Development Association 2015-2016 Scholarship Guidelines

In March of each year, area high schools are all contacted regarding the availability of CCDA Scholarships View Scholarship Guidelines

 

Funding Allocation Policy

Revised March 2016

1. Purpose.   The purpose of this policy is to provide the Board of Directors of Clinton County Development Association (“CCDA”) an objective and consistent framework within which to award grants to deserving qualified organizations in such a manner as to optimize the present and future benefits of such grants to the citizens of Clinton County. (See also Policy #621 – Eligible Organizations and Ineligible Applications).

2. Scope.   The allocation formula described herein shall be applied to the total amount available for distribution as of each determination date. The “total amount available for distribution” shall be determined annually by the CCDA Board of Directors.

3. Determination Date.   “Determination date” as used in this document shall mean the first Wednesday in March of each year. Fund A Grant applications from eligible organizations shall be due in the CCDA office on the second Tuesday in April of each year, and Fund B applications shall be due by the second Tuesday of July each year. The Board of Directors shall make awards from the funds described below as soon as practicable after such date.

4. Formula.   From the total amount available for distribution each year the Board of Directors shall determine the amounts necessary to meet any annual and/or multi-year commitments in effect or agreed to by the CCDA. The remainder shall be allocated to the two funding pools (Fund A and Fund B) in amounts determined by the Board. Any funds not awarded or claimed in either pool shall revert to the General Fund, where they are subject to later re-allocation or re-direction as the Board determines proper.

5. Fund A.   Funds allocated to Fund A may be awarded, subject to matching funds requirement, to qualified organizations for projects over $150,000. Funds shall be awarded with the goal of accomplishing economic, civic or community development within Clinton County, Iowa, to improve the area economy, and to create and retain employment opportunities. Any organizations, which are awarded funds from Fund A, shall be required to obtain, from sources other than CCDA, funds for the organization’s specific project equal to 50% of the total project cost. In determining whether an organization meets this matching funds requirement, in-kind contributions of labor or land toward the specific project shall not qualify toward the 50%. In-kind material contributions will qualify.

Fund A - Application.pdf
Adobe Acrobat document [76.8 KB]

Fund A - Application.doc
Microsoft Word document [41.5 KB]

Fund A - Application Checklist.pdf
Adobe Acrobat document [7.1 KB]

Fund A - Application Checklist.doc
Microsoft Word document [26.0 KB]

6. Fund B.   Funds allocated to Fund B may be awarded, subject to a matching funds requirement, to qualified organizations up to $75,000. Any organizations, which are awarded funds from Fund B, shall be required to obtain, from sources other than CCDA, funds for the organization’s specific project equal to 25% of the total project cost. In determining whether an organization meets this matching funds requirement, in-kind contributions of labor or land toward the specific grant shall not qualify toward the 25%. In-kind material contributions will qualify.

Fund B - Application.pdf
Adobe Acrobat document [81.5 KB]

Fund B - Application.doc
Microsoft Word document [42.0 KB]

Fund B - Application Checklist.pdf
Adobe Acrobat document [6.6 KB]

Fund B - Application Checklist.doc
Microsoft Word document [26.0 KB]

7. Residual Amounts.   Any funds that are awarded as grants from Fund A and which are not distributed by June 30th of the following year or Fund B and which are not distributed by September 30 of the following year shall revert to the general fund for re-allocation.

8. Governmental Support.   Projects requiring commitment from a governmental body must receive that commitment prior to applying for funding from the CCDA. Written documentation of the governing body commitment must be included with the application.

9. Consecutive Funding Limit.   The maximum number of grants that will be awarded to any eligible organization shall be three (3) grants within a period of three (3) calendar years, after which the organization will not be eligible for funding for one calendar year. The total of three grants shall include any Special Funding or Long-Term Pledge distributing in addition to the scheduled Fund A or Fund B grant cycles. This policy shall be interpreted to mean organizations that receive funding from both Fund A and Fund B in the same calendar year, and had received funding the prior calendar year in either Fund, will not be eligible in the following calendar year, or, if no grant received in the prior calendar year, then are eligible for funding under only one of the Fund grant rounds in the following calendar year, and then if successful, will not be eligible under either fund for the next calendar year. After an organization has been ineligible for Fund A and Fund B grants for one calendar year, the organization will again be eligible for up to three grants from Fund A and/or Fund B within the following three year period, however some organizations may still be subject to the following paragraphs.

A Special Funding or Long-Term Pledge shall count as one of the three total grants allowed in each calendar year during which the Special Funding or Long-Term Pledge monies are distributed.

Any grant forfeiture will not be counted as a grant awarded under this policy. To be considered as a grant forfeiture, the organization must have notified the CCDA in writing of the forfeiture prior to the filing of any new grant application.

The CCDA Board of Directors will in all cases refer to and cross-reference the Employer Identification Number (EIN) of the IRS recognized tax exempt organization in determining eligibility of an organization for consecutive funding limit eligibility.

(Paragraphs 5 and 6 shall be effective January 1, 2016. Date of Adoption is July 15, 2015.) Paragraphs 5 and 6 do not apply to an organization covered by an IRS-issued Group Exemption Number. Grants for either Fund A or Fund B made by an applicant organization on behalf of another IRS recognized not-for profit organization shall be required to affirm that the applicant is not withholding any portion of a grant award for administrative fees, marketing, or any other purpose not clearly itemized in the financial information of the application. The application shall clearly separate and state the amounts and sources of additional funding for the project that is available from both organizations in answer to that question on the application. In addition, the applicant shall provide the following:

a. Name, address, and EIN of the final recipient not-for-profit organization.
b. A letter, signed on behalf of the governing body of the final recipient not-for-profit organization, affirming the intended use of CCDA grant funds will be in accordance with the organizations tax exempt purpose, and for the stated project(s) in Clinton County, Iowa.

6. The final recipient not-for-profit organization under the above paragraph 5 above is also subject to review regarding consecutive funding limits as set forth in above paragraph 4 above. Any grant awarded under those circumstances shall count as a consecutive grant for both the named applicant organization and the final recipient organization.

10. Awards Covering Marketing Costs.   No organization will receive funding for marketing costs (i.e. advertising, promotion) more than once in a three-year period.

11. Qualified Organizations.   Qualified organizations are those organizations which meet the definition of an “eligible organization” (as defined in Policy #621) and which submit a grant application that is not an “ineligible application” (also defined in Policy #621).

12. Number of Applications.   Qualified organizations may submit up to three applications in each pool per funding period. This limit includes applications the qualified organization submits on its own behalf as well as ones it submits on behalf of non-qualified organizations.

 

Eligible Organizations

To be eligible for a grant from the Clinton County Development Association, an organization must meet all of the following tests in paragraphs A through E below as of the date specified by the Clinton County Development Association as the deadline for submission of grant applications:

A.  The organization must be eligible to receive tax exempt contributions under one of the following code sections:

• Internal Revenue Code Section 170(c)(1)(governmental units);

• An IRS recognized tax exempt organization in good standing (not revoked for failure to file annual tax returns)
and as defined in one of the following IRS Code Sections:

501(c)(3) Charitable, religious, or educational organizations;
501(c)(4) Civic League or Social Welfare organizations;
501(c)(6) Business League;
501(c)(10) Domestic Fraternal Society;
501(c)(19) Veterans Post or organization

If the organization is not a Section 501(c)3, its project must be for a purpose such as educational, civic, public, charitable, patriotic, or religious uses, and the funds for the project must be accounted separately from the organizations other funds. Information and proof necessary to satisfy the Board of Directors that any funds to be granted will be, or has been, used for a purpose as defined herein may be required.

The Internal Revenue Service recognizes and accepts the following sources to verify an organizations tax exempt status. Organizations can verify their Section 501(c)3 eligibility and good standing here -

http://www.irs.gov/Charities-&-Non-Profits/Exempt-Organizations-Select-Check
http://charitycheck101.org

B.  The organization and project must be physically located within Clinton County, Iowa.

C.  The organization must not illegally discriminate on the basis of age, gender, or race.

D.  The organization must be in compliance with the terms and purposes of any prior grant from the Clinton County Development Association. If the organization has violated the terms of any prior grant, the organization will be considered ineligible until such time as the violation has been cured.

E.  When applying under a group examination letter, applicants must provide the IRS-issued EIN for the applicant organization whenever such a number varies from the number listed on the IRS Chapter 501(c) group exemption letter. Organizations applying for grant funds under an IRS-recognized group exemption (umbrella) must also include a letter from the umbrella organization acknowledging that its non-profit status is being used by a local group for a CCDA grant.

 

Ineligible Organizations

To be eligible for a grant from the Clinton County Development Association, an organization must submit an application that is not described by any of the following:

A. Applications which benefit specific individuals, including education scholarships.
B. Applications which benefit the individual members of an eligible organization.
C. Applications which request funds to cover operational costs.
D. Applications which request funds to make up for deficit spending.
E. Applications which request funds to salvage any program or organization.
F. Applications which request funds to retire an organization's debt.
G. Applications which request funds to support any private for-profit enterprise.
H. Applications which request funds to be used directly or indirectly in political campaigns to
support or oppose any candidate.
I. Applications which request multiple-year grants.
J. Applications receiving funding in one respective “Fund” will not be accepted as duplicate
applications in another respective “Fund.”